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Return of Department of Defense Funds

Responsible Department
Effective Date
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    The purpose of this policy is to establish and clarify the returning of Department of Defense (DOD) funding for qualifying students who withdraw from a DOD-approved course at the University of North Georgia (the “University”).

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    1. The return amount to the DOD for students withdrawing from a DOD-funded course shall be based on a pro-rata percentage determined by dividing the number of calendar days in the semester that the student completed by the total calendar days in the semester. The total calendar days in a semester includes weekends, but excludes scheduled breaks of five (5) or more days and days that a student was on an approved leave of absence.

    2. The unearned portion shall be returned to the DOD up to the point in time that the amount earned equals sixty percent (60%). Funding for students who withdraw from a DOD-funded course when the calculated percentage of completion is greater than 60% will be considered earned based on completion.
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    Support Info

    1. Please see the University System of Georgia’s Board of Regent’s policy at

    2. For additional information, please contact the DOD MOU Point of Contact in the University’s Business Office.
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    Any related operating procedures must comply with and should reference this policy.

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