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Registration & Fee Payment

Responsible Department
Business Office-Bursar
Effective Date
06/28/2018
  1. .

    Purpose

    The purpose of this policy is to clearly state the procedures for fee payment and guidelines for fee payment deadlines.

  2. .

    Definitions

    Please see the University System of Georgia Business Procedures Manual at:  http://www.usg.edu/business_procedures_manual/

  3. .

    Statement

    1. Students can pre-register for a term thru BANNER WEB. If a student is pre-registering for courses they will be able to see and print their invoices at the following times:

      1.  Fall: Within the first 8 days of July or immediately upon registration if after July release
      2.  Spring: Immediately upon registering
      3.  Summer: Closest business day on or before April 1

    2. Students may make payments to Business Office locations using cash, check or money order, online through BANNER WEB by credit card (Visa, Mastercard, Discover, American Express) with a 2.85% convenience fee or “Web Check” with no additional fee, or sign up for the Nelnet Payment Plan.

    3. Payments are due at the time the student invoice is populated but students will have until the fee payment deadlines before incurring consequences for non-payment.

    4. Students receiving financial aid will have their aid applied to their BANNER account starting the week after drop/add. This will pay their student invoices and any remaining funds will be issued to the student.

    5. Fee Payment Deadlines

      1. Initial Late Fee Payment Deadlines – Any student who does not have approved financial aid, has an outstanding balance, and is not signed up for the Nelnet payment plan will be assessed a late fee of $6.00 per credit hour.  If the first Friday of the months listed falls less than one week before the start for the semester, it will be moved up one Friday.  Initial late fee deadlines will be timed as follows:

        1. Fall: First Friday in August at the close of the University business day
        2. Spinrg: First Friday in December at the close of the University business day
        3. Summer: First Friday in May at the close of the University business day
          However, if the first Friday of the months listed above falls less than one week before the start of classes for the semester, it will be moved up one Friday.
      2. Drop for Non-Payment Fee Payment Deadlines – Any student who does not have approved financial aid, has an outstanding balance, and is not signed up for the Nelnet payment plan will be dropped from their courses. Drop for non-payment fee payment deadlines will be at the close of the University business day immediately before classes start for the earliest part of term for the semester. 
        Students who are dropped for non-payment can register on Registration Day with new students at the beginning of a term.

      3. Drop/Add Late Fee Payment Deadlines (Fall and Spring Only) - Any student who does not have approved financial aid, has an outstanding balance, and is not signed up for the Nelnet payment plan will be assessed a late fee of $6.00 per credit hour. Drop/Add late fee payment deadlines will be at the close of the University business day on the last day of the full session drop/add period for the Fall and Spring semesters.

      4. Withdrawal for Non-Payment Fee Payment Deadlines - Any student who has an outstanding balance and is not signed up for the Nelnet payment plan will be withdraw from their classes for non-payment. Withdrawal for non-payment fee payment deadlines will be scheduled after role verification for any or all parts of term. Students will be emailed through University email if they are subject to the withdrawal for non-payment fee payment deadline.
  4. .

    Support Info

    1. For any additional clarification, please contact the Business Office.

    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 709.26 which was in effect from February 11, 2010 through the effective date of this policy.
  5. .

    Procedures

    Any related operating procedures must comply with and reference this policy.

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