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Home :: Policies :: Nighthawks Open Institutional Repository(NOIR)

Nighthawks Open Institutional Repository(NOIR)

Responsible Department
Libraries
Effective Date
06/16/2016
  1. .

    Purpose

    To protect and preserve the integrity and associated reputation of the University, this policy establishes collection development policy for NOIR, including the professional standards applicable to submit scholarship and creative works by students, faculty and staff to NOIR.

  2. .

    Definitions

    1. NOIR: Is an acronym for Nighthawks Open Institutional Repository, a University-wide initiative managed by the University Libraries.

      1. Collected Materials include Faculty and Student Scholarship, Grey Literature and UNG archival records.

      2. Materials: An all-inclusive term that refers collectively to the following subcategories:

        1. Faculty and Student Scholarship: May include articles, books, open access journals, dissertations and theses, presentations, conference proceedings, creative activities, and multimedia.

        2. Documentation of UNG-hosted conferences and events: May include papers, presentations, programs, posters, videos or proceedings.

        3. Grey Literature: May include technical reports, research reports, or working papers.

        4. UNG Archival Records: May include policy documents, meeting notes, University hosted conferences and events, or reports related to the University of North Georgia.

    2. University Community Member means any persons enrolled at or employed by the University, including faculty, staff, administrators and employees, and recognized University affiliated entities including University foundations, Student Organizations, University Departments, and Structured Volunteers.
  3. .

    Statement

      1. NOIR preserves and makes publicly available scholarly, scientific, professional, and cultural works created by University Community Members, who are encouraged to contribute Materials to NOIR.

      2. Collection Development

        1. The following types of submissions should be submitted to NOIR for inclusion in the repository.

          1. Faculty and Student Scholarship and Grey Literature created by University Community Members,

          2. UNG Archival Records for University departments, schools, and colleges.

        2. Collected Materials from other University-affiliated entities will be considered on a case-by-case basis.

        3. Other types of Materials will be considered on a case-by-case basis, including:

          1. Books and book chapters

          2. University Archival Records

          3. University Archival Records

          4. Data sets and/or descriptive metadata

        4. Determination for Materials to include in NOIR are based on the following Priorities :

          1. Theses and dissertations

          2. Journals and conferences

          3. Honors theses and capstone projects

          4. Conference, symposia, and other event content

          5. Faculty scholarship, including grey literature, articles, pre-prints/post-prints, book chapters, conference papers, presentations

          6. Institutional documents and publications

          7. Photographs, art, creative collections

          8. Performances, lectures

          9. Student media publications

          10. Peer-reviewed journals

          11. Resources unique to the University of North Georgia

        5. The UNG libraries reserve the right to deny or remove Materials not within the scope of collection development.

      3. Copyright/permissions

        1. The University of North Georgia claims no ownership over the content made available on NOR but maintains a non-exclusive right to make the Materials accessible for non-commercial use. The non-exclusive right does not interfere with the copyright holders' rights or ability to reuse content. Copyright is held by the original authors/creators or the publisher if rights were transferred.

        2. The primary responsibility of conducting copyright clearance falls to the individual or department submitting the Materials to NOIR. Contributors must submit a signed submission agreement form, or MOU, provided by the NOIR staff before staff will post their work to the repository.

      4. Digital Preservation

        1. The Libraries are committed to preserving and providing access to the scholarly content in NOIR. Some file formats may cease to be supported as a result of changes in technology beyond the control of the Libraries. Bepress, the publisher of the Digital Commons platform, employs multiple preservation strategies to ensure the long-term integrity of deposited materials. These measures include: provision of stable URLs, robust infrastructure, daily and weekly offsite backups, dedicated staff, scheduled maintenance, software testing and development, file format migration and emulation, and OAIS and LOCKSS compliance.

        2. The NOIR staff will promote the use of standard and open content formats that meet community-accepted digital preservation standards, are widely supported on a number of platforms, and that can be preserved and migrated forward to new preservation formats over time. The preferred file type for documents housed in NOIR is Adobe Acrobat PDF. When materials are submitted in Microsoft Word (doc and docx) or Rich Text Format (rtf), NOIR will automatically convert them to searchable PDF, retaining copies of the original NOIR for preservation purposes. Other file types will not be automatically converted to PDF as part of the submission process. PDFs that are uploaded (whether searchable or not) will not be altered in the submission process. For documents not in PDF format, NOIR staff recommends that a PDF version be submitted along with the original whenever possible.

      5. Access and Use

        1. Users are encouraged to cite and link to digital content in NOIR and are free to do so without asking for permission. Depending on the source of the digitized work, licenses or other contractual terms may restrict further distribution or other uses.

        2. NOIR does not have authority to grant or deny permissions, as copyright remains with the authors. When any permissible use is made of the Materials, we request that NOIR be attributed as the source of the digital content and that links to the item on NOIR be included where appropriate.

      6. Privacy
        1. NOIR respects the privacy of all contributors, visitors and users of its services. Information about privacy in different areas of NOIR is given below.

          1. Assessments: Information and data obtained by NOIR in support of assessment of services, collections, or resources, or in support of research related to repository services, are considered confidential and will not be shared except in aggregates or with the express permission of participants, to protect privacy.

          2. Google Analytics: NOIR uses Google Analytics, a Web analytics service provided by Google, to help understand how the site is being used and to improve our interface and services. Google Analytics operates through the use of a “cookie,” which is a text file placed on your computer that contains information about your use of NOIR. The information stored in the cookie will be transmitted to and stored by Google. NOIR uses this information for analytical and feature-improvement related purposes only. We do not transmit any information to other third parties. For more information on Google Analytics and Google’s privacy policy, please visit Google Privacy. If you choose, you can opt out of this tracking by using one of the following methods:

            • Turn off cookies in the preferences setting in your browser 
            • Use the Google Analytics opt-out browser add-on Opt Out

      7. Withdrawal and retention guidelines

        1. NOIR is meant to be a permanent scholarly record. Once an item is deposited in the repository a persistent URL will be generated and a citation to the item will always remain. Removing content is discouraged. However, authors may request that the community administrator remove their files. The community administrator must approve all such withdrawals in consultation with the author. Reasons for removal may include copyright infringement, plagiarism, or falsification of data. No files will be removed by the community administrator without the author being informed.

        2. Updated versions of content may be posted, and can be linked to the first posted version. Earlier versions may be removed, but we encourage authors to maintain these versions in the repository, as a record of the development of any posted contents.
  4. .

    Support Info

    Contact information for the repository manager:

    Allison Galloup
    Special Collections and Digital Initiatives Librarian
    allison.galloup@ung.edu
    678-717-3656
    Hosch Library 136
    Library Technology Center 182

  5. .

    Procedures

    1. Any related operating procedures must comply with and should reference this policy.

    2. See Nighthawks Open Institutional Repository Collection Development Procedures.

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