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Home :: Policies :: Internal Controls for Grant Awards

Internal Controls for Grant Awards

Responsible Department
Grants & Contracts Administration
Effective Date
  1. .

    Policy Purpose

    The purpose of this policy on internal controls is to provide the University of North Georgia (the “University”) excellent stewardship of institutional and extramural awards through the establishment and maintenance of effective internal controls in Grants and Contracts Administration. The University’s stewardship responsibilities include managing local, state and federal awards in compliance with applicable statues, regulations, and the terms and conditions of the awards.

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    1. Internal Control is the process by which management structures an organization to provide assurance that an entity operates effective and efficiently, has a reliable financial reporting system and complies with applicable laws and regulations.

      To assist institutions with establishing and maintaining effective internal control over federal awards and provide reasonable assurance that federal funds are managed in a way that is compliant, the University will follow federal statutes, regulations, and the terms and conditions of the federal award in accordance with 2 CFR 200.303.

    2. Control Activities are actions established by policies and procedures to ensure management directives to mitigate risks to the achievement of objectives that are carried out at all levels of the University and at various stages of operating processes.

      Grants and Contracts Administration will establish and maintain control activities through internal monitoring functions that satisfies the University’s objectives through effective and efficient operations, reliable reporting, and compliance with applicable laws and regulations.
  3. .

    Policy Statement

    1. All Principal Investigators who engage in research, service, or creative activity funded by an external sponsor must comply with university policies and sponsoring agency regulations regarding the management of awards in accordance with internal controls.

    2. In the course of managing internal and external awards, the University will evaluate and monitor compliance with Federal statutes, regulations, terms and conditions of the award, and University policies.

    3. The University will take prompt action when instances of noncompliance are identified.

    4. Internal control is a process involving individuals at all levels of the University and helps the University achieve its objectives, while also protecting its resources and reputation.
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    Support Information

    The internal controls policy complies with the provision of the federal Office of Management and Budget’s regulations, including §200.303, the Uniform Guidance, and other relevant sponsor requirements.

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    Operating procedure implementation and oversight is the responsibility of Grants and Contracts Administration, a department of the Office of Research and Engagement.  Procedures must comply with and reference this policy.

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