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Home :: Policies :: Intercampus Travel

Intercampus Travel

Responsible Department
Comptroller
Effective Date
02/21/2018
  1. .

    Purpose

    This document provides guidelines for reimbursement of travel mileage when a University of North Georgia (the “University”) employee’s job duties require travel to a University campus other than the employee’s Home Campus. This policy applies to full-time and part-time employees.

  2. .

    Definitions

    1. Home Campus – The place where the major portion of the traveler’s working time is spent, or the place to which the employee returns during work hours upon completion of special outside assignments

    2. Temporary Work Station – A University campus other than the employee’s Home Campus

    3. Residence – The primary residence where the traveler lives, regardless of other legal or mailing address
  3. .

    Statement

    1. Standard mileage between UNG campuses is listed below:

        Blue Ridge Cumming City Hall Cumming 400 Dahlonega Gainesville Oconee
      Blue Ridge ---------- 62 61 52 72 110
      Cumming City Hall 62 ---------- 3 28 22 54
      Cumming 400 61 3 ---------- 26 20 57
      Dahlonega 52 28 26 ---------- 29 67
      Gainesville 72 22 20 29 ---------- 42
      Oconee 110 54 57 67 42 ----------


    2. Travel mileage between an employee’s Residence and Home Campus (commuting expense/miles) is not reimbursable.

    3. When a traveler is authorized to drive a private vehicle to or from their Home Campus to another UNG campus (Temporary Work Station), and all travel occurs during the employee’s regular work hours, mileage is reimbursed as shown in the table above.

    4. When a traveler is authorized to drive a private vehicle to or from their Home Campus to another UNG campus (Temporary Work Station), and travel begins OR terminates outside the employee’s regular work hours, mileage is reimbursed as follows:
      (Standard Mileage one way) + (Mileage from Temporary Work Station to Residence minus traveler’s daily one-way commute miles)

    5. When a traveler is authorized to drive a private vehicle to or from their Home Campus to another UNG campus (Temporary Work Station), and travel begins AND terminates outside the employee’s regular work hours, mileage is reimbursed as follows:
      (Round trip mileage from Residence to Temporary Work Station minus traveler’s round trip normal commute miles.)

    6. Faculty may be reimbursed for mileage for travel to events such as Convocation and Commencement if traveling to a campus other than their Home Campus.  Staff members are eligible for mileage reimbursement to such events if being asked to work an event outside their normal work hours or asked to travel to another campus to work an event.  Examples of work related responsibilities include IT responsibilities, serving as host at an event, or registering or checking in guests to an event.  Mileage for travel to social events is not reimbursable.

    7. Employees are strongly encouraged and expected to travel together whenever possible.

    8. The mileage reimbursement rate for intercampus travel is established by the State Accounting Office definition of the Tier I reimbursement rate.

    9. Intercampus travel should be a consideration when determining work schedules in order to minimize the need for travel reimbursements. On-going or recurring intercampus travel must be authorized prior to the beginning of the semester.
  4. .

    Support Info

  5. .

    Procedures

    Any related operating procedures must comply with and should reference this policy.

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