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Home :: Policies :: Filming on University Premises

Filming on University Premises

Responsible Department
University Relations
Effective Date
12/31/1969
  1. .

    Policy Purpose

    The purpose of this policy is articulate the rules related to filming, photography, or video production on University Premises in order to protect the daily operations of education, research, and other University-sponsored activities at the University of North Georgia (the “University”).

  2. .

    Definitions

    1. Commercial Filming: Filming for commercial purposes and for which the University will not own the copyright to the product created.  Examples of commercial Filming include, but are not limited to:

      • Theatrical release, broadcast or print media;
      • Industrial use (e.g., trade show, intra-company or intra-industry use);
      • Photographs for calendars, works of art or other commercial products; and/or
      • Documentary media.

    2. Filming:  For purposes of this policy “filming” includes motion pictures, video recording or streaming, still photography, and digital imaging.

    3. News Media Filming:  Filming for transmission by a news reporting agency or service.

    4. Student Filming:  Film work created by students as part of an academic program at the University.  Student Filming does not include Commercial Filming that uses student on the production staff.

    5. University Filming:  Filming for which the University exercises artistic and creative control through use of University employees and/or contractors. Examples of University Filming include, but are not limited to:

      • Broadcast, print or digital media for University use;
      • Academic or departmental broadcast/webcasts, etc.; and/or
      • Filming services contracted by the University.

    6. University Premises:  Includes all land, building, facilities, and other property in the possession of or owned, used, contracted with, or controlled by the University (including adjacent streets and sidewalks).
  3. .

    Policy Statement

    1. Filming will only be permitted on University Premises in accordance with this policy.

    2. Filming may be authorized under the following circumstances:

      1. If it does not interfere with the educational, research or other program functions or events of the University;

      2. Does not pose a security or safety risk to those involved in the Filming or others on University Premises; and

      3. Does not cause damage to any University resources.

    3. Commercial Filming

      1. Commercial Filming may authorized if the use or re-use of the resulting film product is consistent with the interests, values, and goals of the University as well as other applicable University policies.

      2. The University name, its campus landmarks, trademarks, and logos may not be used in a Commercial Film without prior written authorization from the Office of University Relations.

      3. All locations for Commercial Filming requires coordination through the University’s Professional and Continuing Education unit.  Areas designated by the Facilities Use Policy as “Non-Public” require additional coordination through University Relations.

      4. The University may charge to recover costs that may be incurred by the University to facilitate the Commercial Filming or to repair any damage to University assets.

    4. University Filming

      1. University Filming may not require permitting as long as the responsible University department ensures that the Filming:

        1. Identifiable individuals pictured in any film products provide their written permission for inclusion in such projects.

        2. The space(s) involved are reserved and coordinated according to the University’s Facility Use Policy.

        3. Other than reserved space(s), does not require the provision of any University resources or services, or cause damage to any University asset (e.g., grounds, infrastructure, buildings, equipment, etc.).

        4. The use or any re-use of the film or photograph is appropriate and protective of the intrinsic value of the University name, its campus landmarks, trademarks, and logos.

      2. University Filming that does not meet the above listed criteria is not authorized. Questions regarding potential Filming activities should be directed to the Office of University Relations.

      3. The University may charge the responsible department to recover costs that may be incurred by the University to facilitate the Filming or to repair any damage to University assets.

      4. Departments or units that engage non-university staff (e.g., commercial entities) to produce work for department use must use proper purchasing procedures and shall include a “work for hire” copyright provision which secures all ownership rights and interest in the work created for the University.

    5. Student Filming

      1. Film work created by students as part of academic assignments is allowed, as long as the responsible University academic department ensures that the Filming:

        1. Complies with pertinent provisions of the University Facilities Use Policy.

        2. Identifiable individuals pictured in any film products provide their written permission for inclusion in such projects.

        3. The space(s) involved are reserved and coordinated according to the University’s Facility Use Policy.

        4. Other than reserved space(s), does not require the provision of any University resources or services, or cause damage to any University asset (e.g., grounds, infrastructure, buildings, equipment, etc.).

        5. The use or any re-use of the film or photograph is appropriate and protective of the intrinsic value of the University name, its campus landmarks, trademarks, and logos.

      2. Student Filming that does not meet the above listed criteria is not allowed. Questions regarding potential Student Filming activities should be directed to the Office of University Relations.

    6. News Media Filming

      All media requests, regardless of the subject, should be referred to and coordinated with the Office of University Relations. News reporting activities must not interfere with the educational, research or other program functions or events of the University. Filming for news-related purposes is not allowed in classrooms or other academic spaces or in private offices without authorization by the Office of University Relations.

    7. Incidental or Personal Filming

      Incidental Filming by faculty, staff, students, University visitors, or tourists to be used for non-commercial, educational, administrative, or personal purposes is allowed, if the Filming can be done without interfering in the educational, research or other program functions or events of the University, and does not require any services or assistance from the University. Incidental Filming may not be used for Commercial purposes at any time.

    8. Use of University Images and University Identification

      The University’s visually identifiable landmarks, logos and other campus images are owned by the University. No identification of the University as the location of Commercial Filming is authorized without the express written consent of the Office of University Relations. Requests to identify the University in materials must clearly specify how the identification will be made and in what subject matter context. The University will approve such requests only when the proposed use or any re-use of such images is appropriate and protective of the intrinsic value of the University name, its campus landmarks, trademarks and logos.
  4. .

    Procedures

    1. University and Student Filming space(s) will be reserved and coordinated according to the University Facilities Use Policy.

    2. Student(s) will make space reservations in the University’s on-line space reservation system and notify the Department of Public Safety prior to Filming.

    3. The Department of Professional and Continuing Education shall determine permit fees, location management or coordination fees, and cost recovery fees for Commercial Filming.

    4. All pertinent information pertaining to Commercial Film projects must be provided to the Office of University Relations and the Public Safety Department prior to the beginning of any activities.

    5. Any related operating procedures must comply with and should reference this policy.

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