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Home :: Policies :: Elective Fees & Course/Lab Fees

Elective Fees & Course/Lab Fees

Responsible Department
Budget Office
Effective Date
01/01/2015
  1. .

    Purpose

     To define the various BOR approved student fee types and to summarize appropriate usage of those fees.

  2. .

    Definitions

    1. Housing fees are defined as fees paid by students who elect to live in institutional residential facilities. All housing fees, except for housing fees that are proposed to support debt service and operating costs on new housing projects funded with private funds, shall be approved by the institution president in April each year. The housing fees that support debt service shall be approved by the Board. Each institution shall notify the Chancellor annually of all institutionally-approved housing fees.

    2. Food service fees are defined as fees paid by students who elect to live in institutional food service plan. All elective food service fees and those required for residential students shall be approved by the institution president in April of each year. All food service fees that support debt service shall be approved by the Board. Each institution shall notify the Chancellor annually of all institutionally-approved food service fees.

    3. Other elective fees and special charges are defined as those fees and charges that are paid selectively by students. Institutional presidents are authorized to establish and adjust these fees, as appropriate. Prior to implementation of such fees, the institution shall be required to report to the Chancellor any establishments and adjustments made thereto under procedures established by the USG chief fiscal officer. These fees and charges may include, but are not limited to:

     

      1. Residential hall deposits
      2. Penalty charges
      3. Non-mandatory parking fees and parking fines
      4. Library fines
      5. Laboratory fees
      6. Post office box rentals; and
      7. Course fees to cover supplementary costs for specific courses, such as art materials, course packets/kits, software/videos, and special equipment.
  3. .

    Statement

    1. Course/Laboratory fees that are charged to students enrolled in a particular course can be used for the following purposes:
      1. Purchase supplies and consumables from state contract and non-state contract vendors to support the respective course including any and all fees associated with shipping (e.g. hazardous waste charges billed separately);
      2. Purchase products or commodities (perishables such as dairy products and produce from local retailers;
      3. Purchase and cover transport costs for cadavers;
      4. Purchase, maintenance, and repair of specialized equipment/ instruments/ software (including computers); (Course specific only)
      5. Student travel support and expenses associated with educational travel/activities including fees associated with university vehicles, registrations costs, admission fees to venues such as state parks, museums, etc.;
      6. Reimbursement to students and faculty for approved out-of-pocket expenses associated with a laboratory course activity;
      7. Payment for live models for Visual Art classes;
      8. Underwrite database service costs (e.g. participant management database for human subject pool);
      9. Course specific testing charges.
  4. .

    Support Info

    1. Per Policy 7.3.2.2 of the Board of Regents of the University System of Georgia, the University of North Georgia is authorized through the University President to establish, adjust and charge students justifiable course and laboratory fees.

    2. Per Policy 8.3.4 of the Board of Regents of the University System of Georgia, the University of North Georgia provides the Board of Regents an updated/list of course/laboratory fees to be charged during the upcoming fiscal year. These fees are submitted to the Board of Regents each January. Such fees are tied to a particular course number.
  5. .

    Procedures

    1.  See “Budget – Course & Lab Fee – Procedure”

    2. Any related operating procedures must comply with and should reference this policy.

     

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