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Home :: Policies :: Disbursing Funds

Disbursing Funds

Responsible Department
Business Office-Bursar
Effective Date
Review Date
  1. .


    The purpose of this policy is to clearly state the procedure for disbursing funds.

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    Please see the University System of Georgia Business Procedures Manual at:

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    Financial Aid funds are awarded in the Office of Student Financial Aid. After an award has been processed, disbursement of the aid to the student BANNER accounts is done in the Office of Student Financial Aid.

    The Business Office then issues refunds for any funds in excess of charges on student accounts. Student refunds are processed in two ways.

    1. If payment was remitted via web credit card, any credit balance on a student account is first refunded to the credit card (limited to the amount of payment).

    2. If payment was remitted via cash or check, or if a credit balance is financial aid in excess of tuition and fees, the refund of the credit balance is issued through BankMobile via the method chosen by the student. For more information about BankMobile, visit this link:

    Refund of funds remitted for deposits by students who never matriculate are refunded via a Banner/Accounts Payable check.

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    Support Info

    1. For any additional clarification, please contact the Business Office.

    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 713.2 which was in effect from May 14, 2015 through the effective date of this policy.
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    Any related operating procedures must comply with and reference this policy.

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