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Home :: Policies :: Contracts-Agreements w/ St.of Ga.Depts.&Agcs.

Contracts-Agreements w/ St.of Ga.Depts.&Agcs.

Responsible Department
Comptroller
Effective Date
10/01/2015
  1. .

    Purpose

    The purpose of this policy is to clearly state the responsibility for making agreements, including grants, with State of Georgia Departments and Agencies.

  2. .

    Definitions

    Please see the University System of Georgia Business Procedures Manual at:  http://www.usg.edu/business_procedures_manual/

  3. .

    Statement

    1. The Board of Regents has directed that all contracts and agreements, including those which renew, continue or extend existing agreements, between a unit or units of the University System of Georgia and other State of Georgia agencies and departments must be executed on behalf of the Regents only by the President, Senior Vice President for Business and Finance or Associate Vice President for Business and Finance and may not be for more than one year duration. All contracts and agreements require General Counsel review before being submitted.

    2. The Board of Regents and the Office of the Attorney General have also furnished certain guidelines for the format and content of such contracts and agreements. Any contract or agreement which does not comply with the form approved by the Attorney General must be submitted to the Board of Regents for approval. The Board has further advised that contracts and agreements will not be acted upon retroactively (after the date on which it becomes effective). Board meetings are normally scheduled on the second Tuesday and Wednesday of each month; no meeting is held during the month of August. To obviate delays in the processing of these documents, such guidelines should be observed in the initial preparation whether the documents originate at the University or at the office of the sponsoring agency or department.
  4. .

    Support Info

    1. For any additional clarification, please contact the Comptroller’s Office.

    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 709.15 which was in effect from July 1, 2004 through the effective date of this policy.
  5. .

    Procedures

    Any related operating procedures must comply with and reference this policy.

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