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Home :: Policies :: Commencement Regalia

Commencement Regalia

Responsible Department
Registrar
Effective Date
03/13/2018
  1. .

    POLICY PURPOSE

    The purpose of this policy is to set standards related to Academic Regalia and Adornments worn at commencement ceremonies at the University of North Georgia (the “University”).

  2. .

    DEFINITIONS

    1. Academic Regalia

      1. Associate and Bachelor’s candidates
        • Traditional black gown
        • Caps are traditional mortarboards and tassels are black
        • Bachelor’s candidates also wear a blue stole to which approved adornments may be added to signify participation in Recognized Student Organizations.

      2. Master’s candidates
        • Traditional black gown with full-length square sleeves with a crescent piece hanging from each sleeve.
        • The master’s hoods are lined in blue and white and colors appropriate to their major.
        • Caps are traditional mortarboards with tassels appropriate to their major.

      3. Doctoral candidates
        • Black customized regalia with full rounded sleeves, velvet facing on the front and velvet bars on the sleeves.
        • Hoods are lined with blue and white and colors appropriate to their major.
        • Doctoral candidates wear a tam.

    2. Adornments to the traditional Academic Regalia may include, but are not limited to cords, stoles, medallions, pins, and patches.

      1. Cords
        1. Honor cords are worn by students who have earned the designation of academic honors as based on their GPA at the start of the graduating semester.

          Recognizing the considerable effort of the students who earn honors, the color of the cord will signify the level of honors:
          • Summa Cum Laude - Blue, Gold, and White wrapped cord
          • Magna Cum Laude - Blue and Gold wrapped cord
          • Cum Laude - Gold cord
          • With Distinction - White cord

        2. Veteran or military students may wear a red, white, and blue wrapped cord.

        3. Cords may not be used for any other designation unless by specific permission from the Office of the Provost through the Registrar.

      2. Medallions are a piece of jewelry worn around the neck or pinned to the regalia signifying participation in a specific program recognized by the University.

      3. Stoles are a long band of cloth, usually silk, worn around the neck.

      4. Pins may be worn on the bachelor’s degree stole or on the left shoulder of other gowns to signify participation in Recognized Student Organizations or Athletics.

    3. Recognized Student Organization - Any number of persons who have complied with the formal requirement for University recognition including Fraternities, Sororities, Chapters and Student Clubs, the Corps of Cadets and affiliated Co-curricular Clubs.
  3. .

    POLICY STATEMENT

    1. Traditional Academic Regalia will be worn by all graduating students as well as faculty and administrators in commencement ceremonies.

    2. Recognized Student Organizations and approved academic programs wishing to provide student members with organization or program recognition regalia adornments to be worn at commencement must seek prior approval from the Office of the Provost through the Registrar.  The cost of the adornments will be the responsibility of the organization or individual student member.

    3. Stoles, Pins, and Medallions may be worn to only signify participation in a Recognized Student Organization, Athletics, or a specific program recognized by the University.

    4. All regalia and Adornments must be approved by the Registrar’s Office.  A list of all pre-approved regalia adornments will be maintained by the Registrar’s Office.

    5. Students are discouraged from decorating their mortarboards; however, if decorated, it must be minimal and non-distracting to the ceremony and other graduates.  Mortarboards may be decorated on the top only and any decorations must lie flat on the mortarboard. Nothing may hang or dangle from the mortarboard, other than the University approved tassel.

    6. Students not in compliance with the requirements of this policy may be asked to remove and/or conceal any unapproved regalia and/or adornments.
  4. .

    REVIEW AND RESPONSIBILITY

    Responsible Parties

    1. Office of the Provost – Approve exceptions to the terms of the policy. Coordinate with Registrar to maintain list of eligible academic programs.

    2. Registrar – Manage the approval and registry of regalia adornments.

    3. Student Affairs (Office of Student Involvement) – Assist Recognized Student Organizations in seeking approval for regalia adornments prior to commencement.  Coordinate with Registrar to maintain list of eligible student organizations.

    4. University Relations – Approve designs for regalia adornments.

    Review:   Every three years (or more frequently if needed)

     

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