The Clery Act is a federal law that requires institutions of higher education participating in Title IV student aid programs to disclose information about certain crimes, emergencies, and various safety related policies with the goal of enhancing campus safety. It is the policy of the University to comply with its obligations under the Clery Act.
The University encourages accurate and prompt reporting of all crimes to University Public Safety and/or appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report.
- Roles and Responsibilities
- The Clery Act Coordinator serves as the Chair of the multidisciplinary Clery Act Committee and is responsible for scheduling and facilitating quarterly meetings, including an agenda designed to inform policy and procedures review, evaluation of training and education needs, and planning to incorporate new and/or revised laws and regulations pertaining to the Clery Act. The Coordinator will also document the activities of the Clery Act Committee.
- The Clery Act Committee will provide strategic vision and planning for Clery Act compliance, including, but not limited to:
- Ensuring their respective departments or units understand the relevance and requirements of the Clery Act that may impact departmental operations;
- Providing relevant information regarding their departmental operations to the Clery Act Coordinator and other Clery Committee members;
- Reviewing relevant University policies and procedures that may affect Clery Act Compliance; and
- Facilitating appropriate training and education for Clery Act awareness and compliance.
- The Clery Act Committee will meet quarterly, at a minimum, and will review quarterly crime statistic submissions to the University System of Georgia, annual crime statistics, and the Annual Security Report and Annual Fire Safety Report as prepared by the Clery Act Coordinator in conjunction with the Classification Review Work Group.
- Members of the Clery Act Committee are subject matter experts and senior-level representatives from the following departments:
- Office of University Compliance
- Public Safety
- Human Resources
- General Counsel
- Internal Audit
- Policy Administration
- Diversity and Inclusion
- Risk Management and Compliance
- Facilities
- Auxiliary Services
- Athletics
- Title IX
- International Programs
- Professional and Continuing Education
- Dean of Students
- Residence Life
- Corps of Cadets
- Recreational Sports
- Student Counseling
- Financial Aid
- Multicultural Student Affairs
- The Clery Act Coordinator serves as the Chair of the multidisciplinary Classification Review Work Group and is responsible for scheduling and facilitating meetings, no less than monthly, including an agenda designed to provide collaborative review of alleged criminal incidents to ensure complete and accurate identification and appropriate classification of Clery-reportable crimes, arrests, and disciplinary referrals. The Clery Act Coordinator will also document and maintain records of the review and determinations made by the Classification Review Work Group.
- The Classification Review Work Group will meet monthly, at a minimum, to review alleged criminal activity and disciplinary incidents for the purposes of:
- Ensuring complete and accurate identification of Clery-reportable crimes, arrests, and disciplinary referrals;
- Ensuring accurate and appropriate classification of Clery-reportable crimes, arrests, and disciplinary referrals; and
- Providing support for the preparation of quarterly reports for submission to the University System of Georgia, annual reports of crime statistics, and the Annual Safety and Fire Report.
Members of the Classification Review Work Group are subject matter experts from the following departments:
- Office of University Compliance
- Public Safety
- Human Resources
- General Counsel
- Internal Auditor
- Facilities
- Title IX
- Student Affairs
- Residence Life
- Collection and Reporting of Data
In accordance with the requirements of the Clery Act, the University shall:
- Provide means for campus community members to report crimes or other emergencies occurring on campus.
- Issue Timely Warnings to alert the campus community of Clery Crimes considered by the University to represent a threat to students and/or employees.
- Maintain a written and understandable daily public log of all crimes reported to Public Safety, unless publishing the information would jeopardize an ongoing criminal investigation or the safety of an individual, cause a suspect to flee or evade detection, or result in the destruction of evidence. Reported crimes from all applicable sources will be entered into the log within two business days of the receipt of the crime report. The daily crime log shall include:
- The nature, date, time the crime was reported, and the general location of the crime, but must exclude any information that could be used to identify the victim.
- Any crime that occurred with UNG Clery Geography and/or jurisdiction.
- Annually identify, notify, train, and regularly communicate with CSAs for the purpose of collecting and accurately reporting of Clery Crimes, arrests, and/or disciplinary referrals.
- Collect and record crimes reported via telephone, email, in person, or the online reporting system and report them to:
- Public Safety
- Dean of Students
- Title IX
- Residence Life
- Human Resources
- Corps of Cadets
- Athletics
- Faculty/Staff Advisors to officially registered student organizations
The crimes will subsequently be recorded in the correlating case management system.
- Review and accurately classify crimes recorded in University case management systems and collected from local law enforcement agencies monthly.
- Maintain documentation of review, classification, and reportability of crimes, arrests, and discipline referrals in an internal database for the purposes of reporting to the U.S. Department of Education, University System of Georgia, and publication of the Annual Security Report and Annual Fire Safety Report.
- Monitor the work of the Classification Review Work Group and Clery Act Committee at least quarterly.
- Compile and submit quarterly Clery Act Crime statistics to the University System of Georgia by April 15, July 15, October 15, and January 15 for the prior three-month reporting period.
- Compile and submit annual Clery Act Crime statistics to the U.S. Department of Education by the published deadline.
- Prepare the University’s Annual Security Report and Annual Fire Safety Report for distribution to the campus community by October 1, unless notified by the U.S. Department of Education of a change in the reporting deadline.