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Budget Amendment

Responsible Department
Budget Office
Effective Date
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    The purpose of this policy is to clearly state how budget amendments can be requested, and outline the review procedure necessary for approval.


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    1. Amendments transfer funds for the current fiscal year only. The change will not be reflected in the next fiscal year’s beginning budget. Any changes that are to be permanent must be requested in writing and submitted to the Budget Office by April 1st in order to be included in the next fiscal year’s original budget.

    2. All salary changes must be approved by the Associate Vice President for Human Resources/Risk/Compliance.

    3. If salary savings are used to adjust or create permanent positions, the change must be permanent to all involved positions and funding sources. For example: If a Non-Personal Services budget line, such as supplies, is reduced to add dollars to a permanent position, it is a permanent reduction to the supply line or any other respective funding area utilized to facilitate the addition.

    4. If salary savings are used to generate a one year temporary position with benefits, there must be funds available to cover benefits as well as any related operating costs. (See budget amendment form for percentage used in calculating benefits.)

    5. No budget amendments will be accepted that moves budgeted Fringe Benefits to other areas of the budget.

    6. Funding sources cannot be combined. For example: Sponsored Operations (Grants) cannot be moved to State funded operations.

    7. Funds cannot intermingle. (for example 10000, 10500, 10600, 20000, etc.)

    8. Permanent changes cannot be made to Summer Faculty or Part Time faculty lines. This number is received as a lump sum from the Provost Office. Any changes (rather than one-time) that need to be made to these two categories should be included in the Academic Affairs dollar amount prior to being submitted to the Budget Office for input into the Original budget.
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    Support Info

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    1. See “Budget – Budget Amendment – Procedure”

    2. Any related operating procedures must comply with and should reference this policy.

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