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Home :: Policies :: Acc.Payable-State Department of Audits

Acc.Payable-State Department of Audits

Responsible Department
Comptroller
Effective Date
10/01/2015
  1. .

    Purpose

    The purpose of this policy is to clearly state the responsibilities of Accounts Payable and Accounting with June 30 recorded accounts payable entries.

  2. .

    Definitions

    Please see the University System of Georgia Business Procedures Manual at:  http://www.usg.edu/business_procedures_manual/

  3. .

    Statement

    In accordance with instructions from the State Department of Audits, obligations charged to non-restricted accounts and recorded, as accounts payable at June 30 must be considered on an individual basis during an ensuing fiscal year. The Accounting Department is responsible for maintaining control of all University Accounts Payable recorded at June 30 of each year. The Accounts Payable Department responsibility includes reconciling the accounts and making appropriate disposition of any variance in amounts recorded as an obligation and amounts required to liquidate the obligation.

  4. .

    Support Info

    1. For any additional clarification, please contact the Comptroller’s Office or Accounts Payable.

    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 708.1 which was in effect from July 1, 2009 through the effective date of this policy.
  5. .

    Procedures

    Any related operating procedures must comply with and reference this policy.

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