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Home :: Policies :: Acc.Payable-Routing of Invs. & Freight Bills

Acc.Payable-Routing of Invs. & Freight Bills

Responsible Department
Comptroller
Effective Date
10/01/2015
  1. .

    Purpose

    The purpose of this policy is to clearly state the procedure for the routing of invoices and freight bills.

  2. .

    Definitions

    Please see the University System of Georgia Business Procedures Manual at:  http://www.usg.edu/business_procedures_manual/

  3. .

    Statement

    On purchase authorization forms utilized by University of North Georgia, the vendor is to send invoices directly to University of North Georgia, Accounts Payable Department. The invoice is held until it can be matched with a receiving report forwarded by the requisitioning department or Central Receiving. Despite these instructions, departments will occasionally receive invoices or freight bill directly from a vendor. Such invoices should be transmitted promptly to the Accounts Payable Department. If the invoice or freight bill received by the department is not identifiable to a purchase authorization, such information should be recorded thereon by the department prior to transmittal to the Accounts Payable Department.

  4. .

    Support Info

    1. For any additional clarification, please contact the Comptroller’s Office or Accounts Payable.

    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 708.13 which was in effect from July 1, 2009 through the effective date of this policy.
  5. .

    Procedures

    Any related operating procedures must comply with and reference this policy.

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