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Home :: Policies :: Acc.Payable-Pymt of Gasoline Credit Card Billings

Acc.Payable-Pymt of Gasoline Credit Card Billings

Responsible Department
Comptroller
Effective Date
10/01/2015
  1. .

    Purpose

    The purpose of this policy is to clearly state Accounts Payables role in gasoline credit card billings.

  2. .

    Definitions

    Please see the University System of Georgia Business Procedures Manual at:  http://www.usg.edu/business_procedures_manual/

  3. .

    Statement

    Payment of company gasoline credit cards billings is made as follows:

    • After the State or Company Credit Card has been assigned to a department, copies of monthly departmental charges are forwarded to Purchasing
    • Upon receipt of credit card tickets, Purchasing issues Field Purchase Order which includes the vendor number, account number, and amount
    • Monthly invoice received from vendor is matched to credit card tickets and Accounts Payable Department processes payment
  4. .

    Support Info

    1. For any additional clarification, please contact the Comptroller’s Office or Accounts Payable.
    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 708.8 which was in effect from July 1, 2009 through the effective date of this policy.
  5. .

    Procedures

    Any related operating procedures must comply with and reference this policy.

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