Back to Top
Skip to Content
Home :: Policies :: Acc.Payable-Inquiries from Vendors

Acc.Payable-Inquiries from Vendors

Responsible Department
Comptroller
Effective Date
10/01/2015
  1. .

    Purpose

    The purpose of this policy is to clearly state that Accounts Payable is responsible for answering and following up with all vendor inquiries about payments.

  2. .

    Definitions

    Please see the University System of Georgia Business Procedures Manual at:  http://www.usg.edu/business_procedures_manual/

  3. .

    Statement

    1. The Accounts Payable Department is responsible for answering inquiries from vendors regarding the status of unpaid purchase authorizations and for reviewing monthly account statements received from vendors. These responsibilities, which are most important in maintaining and promoting satisfactory credit standings with suppliers, frequently require the cooperation of departmental representatives in identifying purchases, in determining status and location of material or documents, and in preparing documents for payment.

    2. Vendor statements, duplicate invoices and vendor inquiries received by departments should be forwarded promptly to the Accounts Payable Department. The Accounts Payable Department will, in turn, correspond directly with the vendor to satisfy the inquiry
  4. .

    Support Info

    1. For any additional clarification, please contact the Comptroller’s Office or Accounts Payable.
    2. This document replaces North Georgia College & State University/University of North Georgia Policy and Procedure 708.7 which was in effect from July 1, 2009 through the effective date of this policy.
  5. .

    Procedures

    Any related operating procedures must comply with and reference this policy.

UNG follows Section 508 Standards and WCAG 2.0 for web accessibility. If you require the content on this web page in another format, please contact the ADA Coordinator.


Back to Top